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Intentional Coordination

Intentional Coordination and alignment of programs and partnerships to match identified needs: Successful community schools emphasize the intentional cross-fertilization of programs, services and people.  Alignment includes high quality programs that are well-coordinated within a service area, and considers how program areas impact and enhance one another.  Intentional Coordination Checklist

Successful community schools emphasize the intentional cross-fertilization of programs, services and people.  Alignment includes high quality programs that are well-coordinated within a service area, and considers how program areas impact and enhance one another.  

3.1 Clear systems and structures support coordination of staff
and services.

♦ There are clear structures to orient families and community partners to participate effectively in providing programs and services; a process to coordinate volunteers and partners; and hold accountable the work of community partners and volunteers, to support program quality and accountability.

♦ A designated community school point person leads systems to coordinate services provided by community partners, and there are clear roles, responsibilities, and lines for communication among all adults in the school.

♦  There are clear structures to orient families and community partners to participate effectively in providing programs and services; a process to coordinate volunteers and partners; and hold accountable the work of community partners and volunteers, to support program quality and accountability.

♦ All community partners have an MOU or contract that details responsibilities, commitments and expectations of the school and partners. These are reviewed and at least once a year and amended as appropriate.

♦ The dedicated point person convenes regular meetings with partners to strengthen relationships and collaboration, review data, clarify needs and strategies, coordinate services, troubleshoot challenges and discuss resources.

♦ Shared tools and protocols are in place to foster coordination of services, such as a master calendar, universal referral form, individual learning plans, and program evaluation tools.

3.2 A broad range of evidence-based programs and practices are employed to achieve desired results.

♦ The school has a diverse network of community partners and volunteers to enrich student academic learning and support social-emotional growth.

♦  The site’s Balanced Scorecard and/or other materials articulate the school’s overall vision for partnerships, and how programs and services are intended to align with priority goals and objectives.

♦ The school has ongoing strategies for recruiting new community partners and volunteers to meet identified needs.

♦ Community partners participate in varying levels of program evaluation. At a minimum, they provide an end-of-program report aligned with outcomes addressed in their MOU or contract.

3.3 Communication structures and process are clear to school staff, families and community partners, and foster a mutual exchange of information.

♦ The school community uses multiple modes for communication among staff, families and partners – including online systems, phone calls and texts, newsletters and flyers – to expand access to information.  Announcements and newsletters include ways for families and partners to provide feedback and suggestions, as well as opportunities to participate in school events, planning and leadership teams.

♦ A menu of the school’s programs, services and resources is kept up to date and accessible to school staff, partners, and families (including translated versions in the major languages of the school community).

♦ Formal systems are in place for regular communication between partner and school staff, including faculty meetings and collaborative teams


Tools & Resources

Strengthening Partnerships: Community School Assessment List

Applying for a Memorandum of Understanding (SFUSD)

SFUSD MOU’s by School Site

Partnership Collaborative Meetings

Partnership Orientations

Partnership Resource Guides

Partnership Onboarding Tools