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Strategic Data Collection & Analysis

Strategic Data Collection and Analysis to inform service/program design, including mapping of school/community resources. Community schools’ staff, families and partners regularly talk about school and student data to ensure that together, the school and partners provide appropriate services and programs to meet student needs. Strategic Data Checklist

Community school staff, families and partners regularly talk about school and student data to ensure that together, the school and partners provide appropriate services and programs to meet student needs.

 2.1 Data on student, school and community indicators – disaggregated by race, gender, disability, income, and other relevant factors – inform school improvement goals and plans.

♦ School and community partners regularly collect data related to both academic and social-emotional indicators, as well as macro-community data (poverty, trauma, health, housing), to identify student strengths and needs.

♦ School leadership teams use data to determine assess progress, allocate resources, and refine priorities. 

♦ Community partners collect and review data to evaluate progress in meeting their goals and objectives.

2.2 A needs and assets assessment of the school, student, families, and neighboring community is conducted regularly to inform priorities and guide decision-makers on resource allocation.

♦ Input from students, families, teachers, school staff, and community members and partners informs the needs and assets assessment.

♦ Needs and assets assessment is updated at least every three years.

♦ Needs and assets assessment report is available and accessible to the school community.

2.3 School staff, families and partners use data related to both academic and social-emotional measures to prioritize resources, to make sure every student receives the opportunities and supports needed.

♦ Allocation of resources to meet student and family needs is differentiated based on data.

♦ Programs and partners are identified based on data-driven student needs.  

2.4 Data systems and protocols are in place to support access to relevant information, safeguard student and family confidentiality, and assure transparency of decision-making.  

♦  School staff and partners are trained to use school and district data systems.

♦ Community partners have appropriate access to school and student-level data relevant to the specific services they provide.

♦ Data sharing and use agreements conform to requirements of SFUSD and the City of San Francisco.

♦ The school handbook describes data use for families and students.


Tools & Resources

Community School Standards self-assessment checklist.

Asset Mapping and Needs Assessment Tools (HTA)

Community Needs Assessment

Six Things Every Community Partner Needs to Know About Serving Schools (SFUSD)

Community School Asset Map

SFUSD Partnership Tool